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    Information and advice about changing your name by Deed Poll
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About Deed Polls
What is a Deed Poll?
Why is it called a Deed Poll?
What is the purpose of a Deed Poll?
Who can apply for a Deed Poll?
Can I change my children's names?
Are there any restrictions on names?
Is a Deed Poll registered anywhere?
Can a birth certificate be changed?
Why do people change their name?
Answers to other FAQs

Changing your name by Deed Poll
How to apply

Services available and fees

Services for previous clients
Apply for a copy of your archived Deed Poll
Apply for a replacement Deed Poll

General name change information
Introduction
A woman's rights upon marriage
A man's rights upon marriage
A couple's rights upon a civil partnership
A woman's rights upon separation
A woman's rights upon divorce
A woman's rights upon being widowed
A child's rights upon adoption
Adding a middle name
Changing your name on your passport
Obtaining a copy of your lost Deed Poll
Who to advise after changing your name

UK Deed Poll Service
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Example letters of consent

After submitting your child's Deed Poll application you need to fax or post a letter of consent to us, examples of which are given below.

If you haven't already done so, please read our article about changing children's names, which explains the meaning of parental responsibility and allows you to establish whether you have sole or joint parental responsibility for your child. Click here to read the article.

Example letters
Click on a letter number to see the example letter.
Letter 1 Sole parental responsibility
This letter is required if you have sole parental responsibility i.e. you are the only person with parental responsibility for your child.
Letter 2 Sole parental responsibility, spouse deceased
This letter is required if you have sole parental responsibility because your spouse is deceased (and no one was appointed a legal guardian in your spouse's will).
Letter 3 Joint parental responsibility
This letter is required if you have parental responsibility with someone else, for example, with your spouse, and you both consent to your child's name change.
Letter 4 Joint parental responsibility, absent father
This letter is required if you have joint parental responsibility with the father but the father is absent and his whereabouts is not known.
If you are changing more than one child's name, please provide a separate letter for each child.  If the example letters do not suit your circumstances, please call our Helpline.

Where to fax or post your letter of consent
After submitting your application, fax or post your letter of consent to us without delay because we cannot prepare your Deed Poll documentation until it is received.  You can fax your letter of consent to 0333 444 8486 (+44 333 444 8486 from overseas) or post it to either of the addresses below.

If you are paying by cheque or postal order, or claiming a reduction for receiving a qualifying benefit, we suggest you enclose your letter of consent with your payment and/or benefit evidence.

Freepost address
Using our Freepost address costs you nothing but it takes about 3 working days to reach us. If you want your letter to arrive sooner, use the address below

 

Full postal address
Use this address if you want
your letter to arrive sooner. Don't forget to affix a 1st class postage stamp

 Write FREEPOST DEED POLLS on the envelope:
You only need to write FREEPOST DEED POLLS on the envelope - nothing else.

UK Deed Poll Service, Freebournes Court, Witham, CM8 2BL. Affix a 1st class stamp.



Letter 1
Sole parental responsibility
This letter has two paragraphs.  The first paragraph is always required.  For the second paragraph, select one of the six options listed according to when and where your child's birth was registered in the UK.  If your child's birth was registered outside the UK, use the paragraph according to where you live in the UK and when your child's birth was registered.  If you live outside the UK, use the paragraph according to where you lived in the UK before you moved overseas.

If you are changing more than one child's name, please provide a separate letter of consent for each child.

Letter 1 template
[Your home address]

[Daytime telephone number]

[Date]

To whom it may concern.

Dear Sirs,

I, the undersigned, having sole parental responsibility for [insert child's current full name here] consent to [his/her] name being changed to [insert new full name here].

Choose ONE of the following six paragraphs:

1. If your child's birth was registered in England or Wales on or after 1st December 2003, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at birth or subsequently and no other person has acquired parental responsibility by agreement or by court order. I also confirm the father is not recorded on my [son's/daughter's] birth certificate.

2. If your child's birth was registered in England or Wales before 1st December 2003, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at birth or subsequently and no other person has acquired parental responsibility by agreement or by court order.

3. If your child's birth was registered in Scotland on or after 4th May 2006, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at the time of conception or subsequently and no other person has acquired parental responsibility by agreement or by court order.  I also confirm the father is not recorded on my [son's/daughter's] birth certificate.

4. If your child's birth was registered in Scotland before 4th May 2006, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at the time of conception or subsequently and no other person has acquired parental responsibility by agreement or by court order.

5. If your child's birth was registered in Northern Ireland on or after 15th April 2002, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at birth and the father is not recorded on the birth certificate. I also confirm no other person has acquired parental responsibility by agreement or by court order.

6. If your child's birth was registered in Northern Ireland before 15th April 2002, use this paragraph:
I confirm I was not married to my [son's/daughter's] father at birth and no other person has acquired parental responsibility by agreement or by court order.

Yours faithfully,

[Mother's signature]
[Mother's full name]
Mother

Fully completed example of Letter 1
(for a child whose birth was registered in England or
Wales on or after 1st December 2003)

Example of letter 1 for sole parental responsibility.
Letter 2
Sole parental responsibility (spouse deceased)

To be signed by the parent who has sole parental responsibility because their spouse is deceased.  If you are changing more than one child's name, please provide a separate letter for each child.


Letter 2 template
[Your home address]

[Daytime telephone number]

[Date]

To whom it may concern.

Dear Sirs,

I, the undersigned, having sole parental responsibility for [insert child's current full name here] consent to [his/her] name being changed to [insert new full name here].

If the father is deceased, use this paragraph:
Although I was married to my [son's/daughter's] father, sadly he passed away on [date].  Please find enclosed a copy of his death certificate.

If the mother is deceased, use this paragraph:
Sadly, my [son's/daughter's] mother passed away on [date].  Please find enclosed a copy of her death certificate.

Yours faithfully,

[Signature]
[Full name]
[Mother/Father]

Fully completed example of Letter 2
Example of letter 2
Letter 3
Joint parental responsibility
To be signed by everyone with parental responsibility for your child.  If you do not live with the other person who has parental responsibility, the other person's address should be printed underneath their signature (see the second fully completed example letter below).  Alternatively, separate letters can be written and posted to us.  If you are changing more than one child's name, please provide a separate letter for each child.

Letter 3 template

[Your home address]

[Daytime telephone number]

[Date]

To whom it may concern.

Dear Sirs,

We, the undersigned, having parental responsibility for [insert child's full name here] consent to [his/her] name being changed to [insert new full name here].

Yours faithfully,

[Mother's signature]
[Mother's full name]
Mother

[Father's signature]
[Father's full name]
Father
[Father's address if living at a different address]

Fully completed example of Letter 3
(parents living at same address)

Example of Letter 3

Fully completed example of Letter 3
(father living at different address)

Letter 4
Joint parental responsibility
(father is absent and whereabouts is not known)

The following letter is an example of what we require from a mother who has joint parental responsibility with the father but the father's consent cannot be obtained because he is absent and his whereabouts is not known. The example letter below contains the minimum amount of information we require and it includes details about the steps taken to contact the absent father. This letter cannot be too long. Please note, you are strongly advised to read section 5 of our article about changing children's names before you submit your application. Click here to go directly to section 5 of the article.  If you are changing more than one child's name, please provide a separate letter for each child.

Example of Letter 4
Example of letter 4


Last updated: 10 October 2007



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